How to Reserve a Room

If you are a Haslam College of Business student, faculty, or staff member, you can reserve a room using our online portal.

For all other UT faculty and staff, you may reserve a room by completing the form below. All room requests are processed only during regular campus business hours, 8am–5pm Monday–Friday. Please allow two business days to process your request. For more information, contact Jennifer Horner at 865-974-4542 or jhorner@utk.edu.

Name(Required)

Phone(Required)

Email(Required)

Sponsoring Department or Organization(Required)

Department or Program Head(Required)

Department Account Number

(See fees below)

Campus Address

Street Address Address Line 2 City State ZIP Code

Event Information

Event Date(Required)

Beginning time you will need access to the room(Required)

Event Start Time(Required)

Event End Time(Required)

Ending time when your group will be cleaned up and out of the space(Required)

Description of Event(Required)

Please note that any reservation made that includes a food component will need to have trash removal arranged from Facility Services (Archibus work order). Thank you.

Specific Room(s) you are requesting(Required)

Estimated Number in attendance(Required)

Will food be served?(Required)

Will Campus Catering Aramark be used?(Required)

If not Aramark, who?

Will any HBB audio/video equipment be used?(Required)

Our policies prohibit any groups bringing their own technology equipment other than laptops. You must use the equipment in HBB. This includes microphones, screens, projectors, computers (see note), cables, etc. You must use our technicians from our Technology Integration Services office. NOTE: The only exception is in the West Wing; you must bring a laptop, as no computer is left in this room.)

Please list A/V equipment that will be used

Room Set-Up/Additional Information(Required)

Please include detailed instructions if your event requires the room to be set-up prior to event. If you do not have any special requests, please enter: None

Fees (If applicable)

All space fees waived for UT groups (excludes FS Archibus work orders)
Use of technology Monday-Friday 8am-5pm — $50
Programs begining after 5pm — $200
Weekend use of the building (includes technology) — $500
Room arrangement/Table & Chairs resetting — To be determined at time of request

Contact Information

If you have additional questions, please contact:

Jennifer Horner
Office of the Dean
Haslam College of Business
(P):974-4542
(F):974-1766
jhorner@utk.edu

Name

This field is for validation purposes and should be left unchanged.

Haslam College of Business How to Reserve a Room

Event Information

Fees (If applicable)

Contact Information

Room Reservation